Trusted, secure communications for policing operations

Scale without strain

Speeding campaigns and new camera deployments create unpredictable surges in outbound communications. For forces managing Notices of Intended Prosecution in-house, those surges put pressure on staffing, stationery stock, and ageing hardware, all while the 14-day statutory deadline remains fixed.

Aceni Mail automates police document workflows from the case management system through to printing and dispatch, with no manual steps.

Built to handle unexpected demand, the system scales without disruption. Transparent pricing means forces know what to expect regardless of volume.

Security built for policing

All personal data must be held, processed and stored in compliance with the Data Protection Act 2018 and UK GDPR to prevent potential data breaches. 

Datagraphic’s UK production facilities are PASF-accredited, ISO 27001-certified, and Cyber Essentials Plus-verified, giving forces independent assurance that secure data handling meets policing security standards at every stage.

Cut the cost of Communications

Managing outbound communications in-house carries hidden costs that are easy to underestimate. Franking machines, printers and print servers become less reliable and more expensive to maintain over time. Paper and ink costs, stationery stock, and the staff time spent on manual processing all add up, and become harder to justify as budgets tighten across UK police forces. 

Aceni removes the fixed cost of in-house print infrastructure entirely. On-demand production means police forces only pay for what they use, while access to bulk postal rates provides savings unavailable to lower-volume in-house printers.

Faster, simpler procurement

Procuring a secure communications supplier involves supplier assurance reviews, governance approvals, and compliance checks, which can often take months.

Aceni Mail is available through pre-approved government frameworks, meaning supplier assurance, compliance, and risk management checks have already been completed centrally.

With B Corp and EcoVadis Platinum status, SBTi-approved and validated targets with 311,000 kWh of solar across UK sites. Datagraphic is independently verified. Police forces can therefore expect the highest standards of environmental and ethical performance.