Epay

The secure online payslips portal

A perfect partner for your payroll system that
automates and delivers your employee communications.

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Datagraphic | What is Epay?
Employees

No license fees

Pay for the documents you upload or print not per employee using Epay

Early ROI

An early ROI

Epay works with your existing payroll system so you’ll see results in weeks not years

Digital

Digitally inclusive

All employees can access Epay from anywhere at any time on any device

Proud to work with:

What is Epay

What is Epay?

Epay is Datagraphic’s market-leading employee communications and online payslips portal. It’s a simple and secure way to connect your employees to payroll, HR, reward and pension documents.

Put simply, it’s where your employees can securely view their most important and personal employment documents. And because its layout scales to suit any device and it’s accessible 24/7, it’s available where and when your employees need it.

How does Epay work?
Epay Login Laptop

How does our payslips portal work?

Epay works with data from your current systems, so there are no lengthy software change projects, and no capital costs. That means you can go live in weeks.

Plus, thanks to its automated printing and mailing option (for anyone who still wants paper payslips), you get an unrivalled multi-channel experience.

Epay SCC iPad

Built for your brand

Epay is built for you. Because it’s a secure web portal, we can brand it for your organisation.

What does this mean? We can adapt the digital employee communications platform to include your organisation’s:

  • Logo
  • Imagery
  • Brand colours

This means that whenever and wherever your employees connect to Epay, they’re engaging with your organisation, and have the confidence to connect to a name they trust.

Epay Specsavers iPad

Digitally inclusive

Because Epay works without a work email account or license fee per user, all your employees – from office staff to temporary workers, remote staff to students and pensioners – can easily connect to it and find the information they need.

dg payroll ps machines copy 8

Fiercely secure

We know how important security is to you, so you can be assured your employee data is safe with Epay. That’s because it’s hosted securely in the UK and undergoes regular cyber crime software testing.

And that’s not all. It also has the option to use a two-step login and multi-factor authentication, so you and your employees know that your data is safe.

Features and Benefits

Take a look at Epay’s features and benefits, and what they mean to you:

Features and Benefits | Datagraphic
  • No license fees

    That’s right! Epay’s pricing model is simple - it’s based on documents you upload and print, not the number of people using the system.

  • An early ROI

    You can be up and running in weeks and seeing results in as little as four months. That’s because there are no lengthy software change projects and no capital costs.

  • IT-light

    Epay works with your existing payroll and HCM systems, so you don’t need to change your software. That means you can deliver great multi-channel employee communications in weeks and automatically receive the latest updates as soon as they’re available.

  • Digitally inclusive

    Whether you’re working from home, in the office or on the go, you can deliver digital documents to everyone: from full-time employees and temporary workers to your pensioner community.

  • A great employee experience

    Your employees can securely access all the documents they need in one place. You can also share company documents and answer employee questions in a fast, efficient way.

  • Print and online automated

    Because Epay automates your processes, you can cut the time you spend on manual and repetitive document tasks by 98%. That means you’ll have more time to focus on more meaningful work.

  • Expert support

    Get peace of mind knowing Epay is powered by Datagraphic’s highly experienced technical experts who are here to support you at every stage of your employee communication journey.

  • Your portal, your brand

    A familiar name is key when it comes to building employee trust in your new Epay portal. That’s why we always brand each portal to suit your organisation's identity.

  • Mobile-first

    Most of us reach for our mobiles first, so we’ve made sure Epay provides the best experience on every device.

  • Superior security

    You can rely on Epay to keep your employee data secure thanks to its two-level login process and strict administrator access. These strong defences mean Epay is fiercely protected.

  • Bring employee data to life

    Epay uses existing data from your current payroll and HCM systems to turn confusing, meaningless numbers into engaging, interactive dashboards, documents and videos your employees understand.

  • Two-way communication

    You can quickly and easily share important information with your employees, and instantly receive their feedback, no matter where you - or they - are.

  • Automated multi-channel delivery

    Digital first, not digital exclusive. While you can access Epay digitally 24/7, a percentage of your workforce might still need printed documents. Epay can work with one set of data to provide the channels you need when you need them.

  • Reports to add strategic value

    Epay saves time by automating your employee document processing. That means we can work together to create the reports you need to add strategic value.

How to implement Epay – your place for online payslips

When you choose Epay for your employee communications, you’ll get expert guidance from the Datagraphic team throughout implementation. That means we’re here for you from the initial scope to go live and beyond.

The implementation process is quick and hassle-free, and there are no lengthy software change projects or capital costs. In fact, you just need your existing employee data to get started.

Here’s how it works:

Step one

Defining the scope

You’ll work with our team to:

  • Set up the secure transfer of your employees’ data
  • Develop document layouts
  • Define operation and production requirements
  • Identify relevant user access levels
  • Confirm the output channels

We love detail and do this sort of thing day in, day out, so don’t worry if it seems like a lot of work – we’ve got you covered.

Step two

Implementation

Once all the necessary resources are ready, our experienced team will get to work setting up your Epay portal.

We don’t do ‘off-the-shelf’; instead, we’ll build your system around your specific needs, and you’ll have plenty of opportunities to test and review your new payslip portal before it goes live.

Step three

Pre-launch and go live

And now for the best bit – the great communication that sits at the heart of everything we achieve together.

We’ll support you when it comes to telling your colleagues and stakeholders about the benefits of using Epay.

And when you’re ready, we’ll agree a go live date and work together to achieve it.

Want to know more?

Watch our video to hear one of our experts talking about implementing Epay and how it helps customers achieve amazing results.

If you’d like to know more about how Epay can work for you, book a demo.

Epay pricing

You won’t be charged license fees for using Epay. Instead, we set the system up to suit your budget and the documents you want to distribute.

This means you can deliver digital employee communications for everyone.

Here are some of our pricing examples:

Features and Benefits | Datagraphic

Employees

1300

Document Types:

Payslips & P60s

Channels:

96% Online & 4% Print & Post

Document Frequencies

Weekly, Monthly & Annually

Business processing Cost before Epay:
All documents printed. 50% posted with balance hand-delivered.

£10,022

Annual processing Cost with Epay:

£5,528

What’s included:

  • Use of Epay software
  • GDPR compliant UK data processing
  • Secure web portal hosting online documents
  • Document printing
  • Email Alerts when a new document is available online
  • Mailing pack validation
  • Postage
  • Audit report

Employees

26,000

Document Types:

Payslips, P60s, Reward statements, P11Ds & P45s

Channels:

99.9% Online, < 1% Print & Post

Document Frequencies

Monthly & Annually

Business processing Cost before Epay:
All documents printed. 50% posted with balance hand-delivered.

£129,528

Annual processing Cost with Epay:

£45,585

What’s included:

  • Use of Epay software
  • GDPR compliant UK data processing
  • Secure web portal hosting online documents
  • Document printing
  • Email Alerts when a new document is available online
  • Mailing pack validation
  • Postage
  • Audit report

Employees

40,000

Document Types:

Payslips, Timesheets, P60s, P11Ds & Pay award letters

Channels:

74.2% Online, 25.8% Print & Post

Document Frequencies

Weekly, Monthly & Annually

Business processing Cost before Epay:
All documents printed. 50% posted with balance hand-delivered.

£650,410

Annual processing Cost with Epay:

£146,962

What’s included:

  • Use of Epay software
  • GDPR compliant UK data processing
  • Secure web portal hosting online documents
  • Document printing
  • Email Alerts when a new document is available online
  • Mailing pack validation
  • Postage
  • Audit report

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FAQs

Got a question about Epay? Find the answer in our frequently asked questions.

Can’t find the answer you’re looking for? Use the live chat option on this page and get an instant response (from a human!), or give us a call.

  • How much does Epay cost?

    Epay is not an out-of-the-box solution, it’s configured for your needs and budget, so we don’t have fixed prices. But to give you an idea of the costs and the savings that can be achieved we’ve provided real examples of Epay projects on our Epay Pricing page.

  • Do you charge licence fees?

    No. You only pay for the documents you upload and print: not the number of people using Epay.

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