Being clear and transparent about how we safely collect, process, store and protect your data.

Terms and Conditions for Buyers of Products/Services

Datagraphic operates from two UK locations:

Datagraphic Group Limited
Ireland Industrial Estate
Adelphi Way
S43 3LS

The following terms and conditions apply to Buyers of Products/Services from Datagraphic Group Limited.

View the Terms and Conditions – Chesterfield

Datagraphic Limited
Butlers Leap
CV21 3RQ

The following terms and conditions apply to Buyers of Products/Services from Datagraphic Limited.

View the Terms and Conditions – Rugby

Datagraphic Group Limited (Reg No: 01215380) and Datagraphic Limited (Reg No: 02913191) are both registered in England at: Ireland Industrial Estate, Adelphi Way, Staveley, Chesterfield, S43 3LS.

Privacy Policy & Legitimate Interests Assessment

Datagraphic is extremely committed to safeguarding the privacy of your personal information. Any details relating to your personal information will only be used following this policy.

(1) What information we collect and hold

Datagraphic may collect, store and use your personal information, including your name, address, telephone number, email address, bank details (for payments) and any additional personal details you choose to provide to us.

Datagraphic collect and hold personal data:

  1. Provided by you when completing forms on our website, at events, by phone, email, post, or when you communicate with us via social media.
  2. About the Products/Services we provide to you: for example, purchase history, delivery points, special requirements, what you paid and the way you use our Products/Services.
  3. About your computer and your visits to our websites, including your IP address, geographical location, browser type and version, operating system, referral source, length of visit and page views.
  4. Gathered from phone calls, internet research, recommendations and data providers of people who have job roles relevant to the Products/Services we offer and work in limited companies and public sector organisations.

(2) Using your personal information

Datagraphic may use your personal information to:

  1. improve your website browsing experience; we use Google Analytics, A1 Webstats, Zendesk and Inspectlet to improve our website and StackAdapt to identify your visits and improve the relevance of the information we provide to you;
  2. send to you Products/Services purchased from us;
  3. send statements and invoices to you and collect payments from you;
  4. send you commercial communications to provide a good service to you;
  5. send you email notifications that you have specifically requested;
  6. send you marketing communications, including periodic emails, direct mail, free white papers, webinars, marketing guides, news and service updates along with invitations to events relating to activities relevant to your job role;
  7. answer your questions and resolve issues you might have with our Products/Services

Datagraphic may communicate with you by email, telephone, post or other technology. You can inform us at any time if you no longer require marketing communications by updating your preferences on our website. If you tell us not to send you marketing messages, we will stop sending them. However, we will still need to send you service-related commercial messages, as necessary, to meet our contractual obligations to you.

(3) Who we might share your personal information with

At times, it is necessary to share your personal data with our employees, suppliers and Sub-Processors insofar as reasonably required to provide Products/Services or marketing information to you. Also, we may disclose your personal information:

  1. to the extent that we are required to do so by law;
  2. in connection with any legal proceedings or prospective legal proceedings;
  3. to establish, exercise or defend our legal rights (including providing information to others for fraud prevention and reducing credit risk);
  4. to the purchaser (or prospective purchaser) of any business or asset which we are (or are contemplating) selling; and
  5. to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.

Where it is necessary to share your data, Datagraphic will only use carefully selected third-parties that meet our standards on data security.

Except as provided in this privacy policy, Datagraphic will not provide your information to third-parties without your explicit consent.

(4) Links to other websites

Datagraphic’s websites and emails may contain links to other websites of interest. However, once you have used these links, you should note that we do not control that other website. Therefore, we cannot be responsible for the protection and privacy of any information you provide whilst visiting such sites, and this privacy statement does not govern such sites. You should exercise caution and look at the privacy statement applicable to the website in question.

(5) International data transfers

Information that Datagraphic collects may be stored and processed in and transferred between any of the countries in which we operate to enable us to use the information following this privacy policy.

Information that you provide may be transferred to countries (including the United States, Japan, and other countries) that do not have data protection laws equivalent to those in force in the UK or European Economic Area.

Also, the personal information you submit for publication on the website will be published on the Internet and available via the Internet worldwide. We cannot prevent the use or misuse of such information by others.

You expressly agree to such transfers of personal information.

(6) Security of your personal information

Datagraphic shall implement and maintain the technical and organisational measures required in relation to Personal Data processing. Security measures will be appropriate to protect Personal Data, and in compliance with the GDPR, Datagraphic shall make sure all persons authorised by it (or by any Sub-Processor) to process the Personal Data are subject to a binding written contractual obligation to keep the data confidential: except where disclosure is required under Applicable Law.

(7) Your rights

You have the right to access the personal information Datagraphic hold about you at any time. A Data Subject access request must be made in writing to Datagraphic at one of the addresses below. Information will be provided to you free of charge within a reasonable time of receiving your request.

(8) Retention and Right to Erasure

Your personal data will be held in accordance with relevant data protection laws and retained for as long as is necessary:

  1. for seven years where personal data is relevant to Product/Service records to assist Datagraphic in providing a high quality and consistent service
  2. for three years in the case of sales and marketing records, to assist Datagraphic in responding to your enquiries accurately
  3. for three years where personal data is given based on ‘Consent’ with the option to opt-out at any time
  4. for one year where data is researched with the option to opt-out at any time

If you feel we are no longer entitled to process your personal data, you can request that we delete the information we hold on you. Please contact us to make this request.

(9) Contacting us

If you wish to exercise one of your rights as defined in this policy or have a question about anything contained in this policy, please contact us by one of the following means:

By email:              marketing@//
By phone:            +44 (0)1246 543010
By post:                Datagraphic, Ireland Industrial Estate, Adelphi Way, Staveley, Chesterfield, S43 3LS

We may update this privacy policy from time to time by posting a new version on our website. You should check this page occasionally to ensure you are happy with any changes.

Legitimate Interests Assessment (LIA)

To comply with GDPR, Datagraphic has carried out a Legitimate Interests Assessment (LIA) documented here. Please note this assessment relates only to data captured, processed and stored for the marketing and sales of Datagraphic products and services. It is not an assessment of data supplied by clients (as the Data Controllers) to Datagraphic (as the Data Processors).


Website Terms of Use

These terms of use govern your use of our website.  By using this website, you accept these terms in full. If you disagree with any part of these terms of use, you must not use this website.

(2) Licence to use the website

Unless otherwise stated, we or our licensors own the website’s intellectual property rights and material on the website. Subject to the licence below, all these intellectual property rights are reserved.

You may view, download for caching purposes only, and print pages or other content from the website for your own personal use, subject to the restrictions set out below and elsewhere in these terms of use.

You must not:

  1. Re-publish material from this website (including republication on another website)
  2. Sell, rent or sub-license material from the website
  3. Show any material from the website in public
  4. Reproduce, duplicate, copy or otherwise exploit material on our website for a commercial purpose
  5. Edit or otherwise modify any material on the website; or
  6. Redistribute material from this website except for content specifically and expressly made available for redistribution (such as our newsletter).

(3) Acceptable use

You must not use our website in any way that causes, or may cause, damage to the website or impairment of the availability or accessibility of the website; or in any way which is unlawful, illegal, fraudulent or harmful, or in connection with any unlawful, illegal, fraudulent or harmful purpose or activity.

You must not use our website to copy, store, host, transmit, send, use, publish or distribute any material which consists of (or is linked to) any spyware, computer virus, Trojan horse, worm, keystroke logger, rootkit or other malicious computer software.

You must not conduct any systematic or automatic data collection activities (including, without limitation: scraping, data mining, data extraction and data harvesting) on or about our website without our express written consent.

You must not use our website to transmit or send unsolicited commercial communications.

You must not use our website for any purposes related to marketing without our express written consent.

(4) Limited warranties

We do not warrant the completeness or accuracy of the information published on this website, nor do we commit to making sure that the website remains available or that the website’s materials are kept up-to-date.

To the maximum extent permitted by applicable law, we exclude all representations, warranties and conditions relating to this website and the use of this website (including, without limitation, any warranties implied by law of satisfactory quality, fitness for purpose and/or the use of reasonable care and skill).

(5) Limitations and exclusions of liability

Nothing in these terms of use will:

  1. Limit or exclude our or your liability for death or personal injury resulting from negligence;
  2. Limit or exclude our or your liability for fraud or fraudulent misrepresentation;
  3. Limit any of our or your liabilities in any way that is not permitted under applicable law; or
  4. Exclude any of our or your liabilities that may not be excluded under applicable law.

The limitations and exclusions of liability set out in this Section and elsewhere in these terms of use:

  1. Are subject to the preceding paragraph; and
  2. Govern all liabilities arising under the terms of use or the subject matter of the terms of use, including liabilities arising in contract, in tort (including negligence) and for breach of statutory duty.

To the extent that the website and the information and services on the website are provided free of charge, we will not be liable for any loss or damage of any nature.

We will not be liable to you in respect of any losses arising out of any event or events beyond our reasonable control.

We will not be liable to you in respect of any business losses, including (without limitation) loss of or damage to profits, income, revenue, use, production, anticipated savings, business, contracts, commercial opportunities or goodwill.

We will not be liable to you in respect of any loss or corruption of any data, database or software.

We will not be liable to you in respect of any special, indirect or consequential loss or damage.

(6) Indemnity

You hereby indemnify us and undertake to keep us indemnified against any losses, damages, costs, liabilities and expenses (including without limitation legal expenses and any amounts paid by us to a third party in settlement of a claim or dispute on the advice of our legal advisers) incurred or suffered by us arising out of any breach by you of any provision of these terms of use, or arising out of any claim that you have breached any provision of these terms of use.

(7) Breaches of these terms of use

Without prejudice to our other rights under these terms of use, if you breach these terms of use in any way, we may take such action as we deem appropriate to deal with the breach, including suspending your access to the website, prohibiting you from accessing the website, blocking computers using your IP address from accessing the website, contacting your internet service provider to request that they block your access to the website and/or bringing court proceedings against you.

(8) Variation

We may revise these terms of use from time to time. Revised terms of use will apply to our website’s use from the date of the publication of the revised terms of use on our website. Please check this page regularly to ensure you are familiar with the current version.

(9) Assignment

We may transfer, sub-contract or otherwise deal with our rights and/or obligations under these terms of use without notifying you or obtaining your consent.

You may not transfer, sub-contract or otherwise deal with your rights and/or obligations under these terms of use.

(10) Severability

If a provision of these terms of use is determined by any court or other competent authority to be unlawful and/or unenforceable, the other provisions will continue in effect. If any unlawful and/or unenforceable provision would be lawful or enforceable if part of it were deleted, that part will be deemed to be deleted, and the rest of the provision will continue in effect.

(11) Exclusion of third-party rights

These terms of use are for the benefit of you and us and are not intended to benefit any third-party or be enforceable by any third-party. The exercise of our and your rights concerning these terms of use is not subject to any third-party consent.

(12) Entire agreement

Together with our privacy policy, these terms of use constitute the entire agreement between you and us concerning your use of our website and supersede all previous agreements in respect of your use of this website.

(13) Law and jurisdiction

These terms of use will be governed by and construed in accordance with English law, and any disputes relating to these terms of use will be subject to the jurisdiction of the courts of England and Wales.