2 minute read

Documents from desktop to doormat in just a few clicks

So, what is Hybrid Mail? It’s a simple online print and post application that enables cost effective output of letters and postcards from your laptop or desktop. It automates the output of office documents generated on a day-to-day basis.

So why do you need it?

Industry experts suggest office mail produced in-house could cost organisations as much as £1.19 per letter, made up of: Office printer costs (equipment, consumables and maintenance), pre-printed stationery and envelopes, office and mail room labour, rental and servicing of franking machines and postage.

Organisations that create documents every day in call centres, offices and branches need a way to rapidly and cost effectively print and post different items, and that’s why they are now choosing outsource print solutions like Hybrid Mail.

How it works

Aceni by Datagraphic, offers a Hybrid Mail service within it’s document automation solutions, as it works because it’s simple. Users upload a mail-merged PDF, or Word document, to a secure web portal application. A letterhead page background is selected, enclosures are added and users can choose their colour, print and postage preferences. Work can be checked and approved by a company manager (if needed) ahead of printing and that’s it: you’re done.

Over to Datagraphic

The rest of the print and mailing is taken care of by Datagraphic and if mailings are submitted before 4pm, on any working day, they can be posted the same day. Our secure UK production centre outputs millions of documents each year so you can be confident your documents are in the best hands.

What can you send?

It’s suitable for single or multi-page A4 documents as well as A5 postcards. These communications can be kept consistent thanks to a built-in library of page background designs and enclosures can be added too.

Key benefits:

1. There’s no minimum order quantity so you can print exactly what’s needed, when you need it, regardless of fluctuating volumes.

2. Save up to 30%, compared with your current printing, stationery and franking equipment costs.

3. Upload documents by 4pm and they’ll be printed, enclosed and despatched on the same day.

4. Improve brand consistency and uniformity by creating and storing document templates.