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Organisations that operate remotely need two tools: automation and cloud-based services. Even more, these tools have evolved into essential solutions for many industries that need an efficient way of working that is both quick and effortless. The G-Cloud 14 Framework is a perfect example of a service that aims to bridge the gap between public sector organisations and suppliers.
In this blog, we will explore:
- What is the G-Cloud Framework?
- The transition from G-Cloud 13 to G-Cloud 14
- How to use the G-Cloud 14 Framework
- The new features of the G-Could 14 Framework
- The benefits of the G-Cloud 14 Framework
What is the G-Cloud Framework?
In short, the G-Cloud Framework is an agreement between the UK Government and suppliers that streamlines buying procedures and allows public sector organisations to easily procure services.
Rather than spending valuable time managing multiple contracts, public sector organisations can use the G-Cloud Framework to efficiently find and acquire reliable services from vetted suppliers. Therefore, the G-Cloud Framework acts as a database for over 4,000 suppliers, including Datagraphic, and gives organisations access to over 40,000 cloud-based services.
This allows thousands of public sector organisations to save time and money when procuring common goods and services. Not only does the G-Cloud Framework simplify buying processes, but it’s also free to use. Providing reviews of suppliers and directly awarding contracts without going through a lengthy tendering process.
Digital Marketplace
The Digital Marketplace can be thought of as a Government digital service and platform that categorises and lists all the different services suppliers have to offer. It’s simple to use, and you don’t need to register.
The G-Cloud Digital Marketplace provides cloud-based services to public-sector organisations. In this database, you can find providers that offer cloud hosting, software and support services.
Crown Commercial Service
The Digital Marketplace is managed by the Crown Commercial Service (CCS). The function of the CSS is to promote and improve the commercial and procurement endeavours of the UK Government.
How do you use the G-Cloud 14 Framework?
The G-Cloud 14 Framework is straightforward and easy to use. There’s no G-Cloud 14 registration or G-Cloud 14 login; simply head over to the Digital Marketplace to find cloud hosting, software and support.
Once you’re in the right place, it’s advised that you write down a list of requirements to help narrow down your search and check whether you need budget approval for a new service.
You can then search for a service by searching on keywords or terms. Choose from categories such as cloud hosting, software, and support, or browse through all services. Filters, such as supplier type and user support, can also help you refine your search.
Once you’ve found your top suppliers, export a list of the services you’ve found. Use the service descriptions and contact details to assess your options and award a contract to the G-Cloud supplier of your choice.
What is new with the G-Cloud 14 Framework?
In a similar fashion to digital technologies, the G-Cloud platform is always looking to improve itself. Here are some examples:
Enhanced search functionality
While G-Cloud 13 offered a basic search feature, G-Cloud 14 took it a step further by providing more advanced search options. Including the ability to filter results by specific criteria, making it easier for buyers to find the services they need.
The supplier application process
In G-Cloud 14, suppliers are required to provide more detailed information about their services and how they meet specific security standards. Ensuring a higher level of transparency also helps buyers make more informed decisions. This also includes AI, which has become a prominent feature in the shift towards digital transformation.
The G-Cloud 14 Framework also covers standards for AI, including a clause that ensures suppliers and buyers use AI ethically, fairly, and securely.
A new feedback mechanism
Unlike G-Cloud 13, where feedback was limited, G-Cloud 14 allows users to rate and review services, providing valuable insights for both buyers and suppliers. This has become much clearer for suppliers, and monthly information reports are an essential part of the framework. Refusing to comply with the updated and stricter process could result in suppliers being suspended, fined, or terminated from the marketplace.
Scope of services covered
G-Cloud 13 focused primarily on Software as a Service(SaaS), Platform as a Service (PaaS), and Infrastructure as a Service (IaaS). However, G-Cloud 14 has introduced specialist cloud services, expanding its reach beyond the previous confines. This will allow more specialist companies to provide their services and give public-sector bodies a wider range of options. Suppliers on the G-Cloud 14 Framework are also allowed to offer hardware as an additional service. However, hardware can only be provided if it is specifically designed and integrated as part of the G-Cloud service.
Increased contract length
G-Cloud 13 had limited contracts of 24 months, whereas G-Cloud 14 extended this to 36 months for some services. This will allow for more extended projects and, as a result, provide greater continuity and stability.
Service definitions
In a bid to increase transparency and streamline the procedures of finding a supplier, the G-Cloud 14 Framework has made service definitions mandatory. Having a detailed and knowledgeable understanding of each supplier’s services makes it easier for public sector organisations to create a shortlist of contenders and, ultimately, award contracts.
The benefits of using the G-Cloud 14 Framework
The G-Cloud service benefits all parties involved, fostering business and strengthening the development of digital transformation and automation.
Benefits to public sector organisations
- Cloud-first approach – helps public sector organisations embrace a cloud-first approach and the inevitable digital transition
- Transparency – supplier prices, offerings and terms are honest and fair
- Secure contracts and the procurement process receive the Government seal of safety against security risks
- Certified – suppliers are vetted for security, performance and service management by the CSS
- Accessible – the framework is easy and effortless to use, with plenty of clear instructions, and there’s no need to register or pay any joining fees
- Choice – you’ll have access to a wide range of suppliers that you may have never come across
- No tendering – Without lengthy and competitive tendering, awarding and receiving contracts is more straightforward, reducing negotiation and price fluctuation
- Saves time and money – you can quickly filter suppliers based on requirements, easily compare reputable services and purchase services based on your usage
Benefits to service providers
- Fairer marketplace – A lack of tendering, creating a fairer marketplace, as smaller companies who cannot afford to lower their prices aren’t forced to bargain
- Helps smaller suppliers – The government has pledged to dedicate its resources to promoting SMEs, which is exactly what the G-Cloud Framework does.
- Gets products to the public sector – This saves suppliers from finding customers and frees up valuable time better spent elsewhere.
Final thoughts
Public sector organisations benefit from acquiring a service that is transparent, accessible, secure, and certified. They can use it to adopt a cloud-first approach that saves time and money without enduring the competitive tendering process.
Suppliers enjoy a fairer marketplace, increased exposure, and an acceleration towards digital transformation.
All in all, it’s a win-win situation. The Government, suppliers and public sector organisations are all working together to create a more efficient and effective buying process. Giving public sector organisations access to the latest technology and innovation, helping them achieve a cloud-first approach to technology.
If you would like to learn how to save time and money finding and buying cloud technology solutions. Visit our G-Cloud supplier page or contact us for more information.
