How often do your employees usually work from home?
Aside from a computer or laptop, what equipment do your employees require access to?
How do your employees currently access essential software?
Where is your data stored?
Is your data encrypted?
How often do you send communications to customers or employees in the post?
Do you currently send digital communications such as email or SMS?
What would happen if you lost access to your service delivery staff or facilities?
Quiz: Work from Anywhere
Oh dear! It doesn’t look like your team is able to work from anywhere at all.
Perhaps you don’t send out many paper documents, or your communications are relatively infrequent. However, this doesn’t mean that you shouldn’t make improvements to allow for flexible working in the future.
From employee absences and unexpected events such as a power cut or flood, there are many reasons why your business may be suddenly thrust into the unexpected. The earlier you prepare a Plan B for such an instance, the better prepared your employees will be to continue business as usual if and when the time comes.
It’s also worth bearing in mind that your business scope may change and expand in the future. Early implementation of a more responsive approach allows you to better weather any changes both good and bad that your business may face. It will also help to attract and retain employees, as flexible working is the number one priority for workers—even ahead of salary!
Not bad! It looks like your team is currently able to perform some of their essential duties from anywhere.
However, there’s still some work to be done to create a truly resilient team. It might be that you need to rely less on physically posting documents to customers, or perhaps you should take a look at improving the digital security of your current systems.
Take the time to analyse each step in your current workflow to see where you can save time and resources by automating processes or outsourcing processes. While retaining 100% of the work in-house feels like the best way to control your daily operations, it does mean that all your eggs are in one basket should something unexpected happen.
A great way to reduce the strain on your internal staff is outsourcing the distribution of your digital and print communications. This frees up more time and resources in your service delivery team, giving you the peace of mind that your essential customer-facing documents are being taken care of no matter what.
Great work! It looks like your team is already well set up for working from anywhere.
Remember that continuous tracking of KPIs and workflows is essential to make sure that your current setup is working efficiently. As your operations grow and develop, you need to keep auditing and reassessing your service delivery team, implementing new strategies and procedures whenever gaps are identified.
No matter how smoothly your day-to-day operations run under normal circumstances, there’s no substitute for a robust Plan B. In the event of an unexpected staffing change, increase in workload or even a disaster like a fire or flood, a business continuity plan is invaluable. The better your team’s ability to work from anywhere, the more resilient your business will be.
One area that can greatly improve working options is outsourcing the distribution of your digital and print communications. This frees up more time and resources in your team, and allows your staff to focus their energy on providing an excellent customer service that improves brand loyalty.
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