Payroll Automation Solution: Streamline Processes & Boost Efficiency
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Updated: December 2025
This article has been refreshed to reflect current payroll year-end challenges, modern payroll pay slip delivery options, and best practice guidance, while preserving employee choice and compliance.
Is an online payroll pay slip portal useful at payroll year-end?
Nationwide, managers responsible for payroll year-end are busy preparing for the close of the tax year and ensuring accurate reporting to
HMRC.
At this stage of the payroll calendar, efficiency, accuracy, and secure access to payroll information are critical.
Customer-facing payroll teams must manage large volumes of payroll pay slips alongside P60S, P45S and P11Ds, while ensuring tax and National Insurance deductions, tax code changes, and pay after deductions are correct for every employee.
As document automation specialists, we support organisations in removing unnecessary manual tasks that consume valuable time—time payroll professionals need to focus on accuracy, compliance and employee support during busy pay periods.
Can payroll technology improve year-end?
Business automation and modern payroll processing technology deliver significant efficiency gains at year-end.
Payroll software now routinely automates pay calculations, reporting, and payments, ensuring that the total amount paid accurately reflects the hours worked, the number of hours, deductions, and tax codes.
Online payslip portals eliminate the manual effort involved in creating, processing, and distributing payroll documents, such as payslips, P60S, P45S, P11Ds, and reward statements, reducing pressure on payroll teams during critical periods.
Is an online payroll portal useful at tax year-end?
The short answer is yes.
An online payslips portal provides a secure and efficient way to connect employees with payroll, HR, reward and pension documents throughout the year.
At the end of the payroll year, digital delivery becomes especially valuable. Payroll teams can issue P60S or year-end communications to the entire organisation within minutes, while employees can securely access their payroll pay slip details, such as pay period, tax code, tax and National Insurance deductions, hours worked and pay after deductions—on any device, 24/7.
While digital delivery reduces printing and distribution overheads, employee choice remains essential. Where required, portals can integrate with trusted third-parties, such as Datagraphic, to print and post payslips, ensuring that no employee is excluded.
Payroll technology also supports robust
information security policies, giving leadership confidence that sensitive payroll data is protected.
What are the benefits of online payslip portals at year-end?
Whether referred to as electronic payslips, online payslips or epayslips, digital payroll documents are now widely preferred by employees.
- Efficiency and savings: Reduced manual workload, printing and postage costs during peak payroll periods.
- Security: Secure delivery of payroll pay slips and tax documents within minutes.
- Convenience: Employees can access documents 24/7, reducing inbound payroll queries.
- Clear communication enables the delivery of supporting guidance alongside P11Ds or year-end payroll notices.
- Historical access: Documents are stored securely for up to seven years, supporting tax returns, mortgage applications and audits.
Payroll pay slip delivery options at year-end
At payroll year-end, organisations benefit most from flexible delivery models that balance efficiency, compliance and employee preference.
| Delivery approach | Best suited for | Key advantages | Considerations |
|---|---|---|---|
| Online payslip portal | High-volume payroll teams and distributed workforces |
|
|
| Printed payslips | Employees who prefer or require physical documents |
|
|
| Hybrid approach | Organisations balancing efficiency and flexibility |
|
|
About Epay
We work with organisations to reduce the manual pressure associated with payroll year-end deadlines.
Datagraphic’s secure electronic payslip portal,
Epay integrates with existing payroll systems and formats, allowing organisations to go live within weeks.
Epay supports digital delivery while retaining the option to print and post payslips when required, ensuring compliance, flexibility and employee choice.
Speak to one of our experts to learn how digital payslips can support your payroll team at year-end.
Frequently asked questions
What information is included on a payroll pay slip?
A payroll pay slip typically includes the pay period, number of hours worked, gross pay, tax code, tax and National Insurance deductions, and the final pay after deductions.
Can employees still receive printed payslips?
Yes. While many organisations adopt digital-first delivery, printed payslips remain available for employees who prefer or require physical documents.
How do online payslip portals help at year-end?
They reduce manual processing, speed up document delivery, and provide employees with instant access to year-end payroll information, relieving pressure on payroll teams.
