2 minute read

In a world where we’re all striving to balance busy working and personal lives, employers that prioritise employee wellbeing are finding it easier to attract and retain new talent. But the ripple effect extends beyond recruitment and retention.

A happy and fulfilled workforce is more productive, more loyal, has lower rates of absenteeism, provides higher standards of customer service and is less likely to make costly mistakes – all of which have a direct financial benefit to your organisation.

New routes to wellbeing

While traditional approaches focus on salary and benefits, training and development opportunities and employee assistance schemes for example, there are other small changes businesses can make that involve minimal financial cost but make a big difference. These include; creating comfortable and engaging work spaces, reducing unnecessary noise and encouraging employees to exercise or simply move more throughout the day.

Another relatively easy and inexpensive way to boost employee morale is to find a way to remove the repetitive, monotonous tasks that not only demoralise them but divert them from more valuable, challenging and enjoyable work.

Beaten by the post?

Many of your employees will create, print and send a range of small volume or ad hoc communications as part of their day-to-day activities. These documents are sent to printers, collected, folded and inserted in envelopes, franked and mailed.

Xerox suggests it takes an employee 3-5 minutes to print, frank, seal and post a document/letter like this. This might not seem like much but when you multiply that across the number of communications your business sends every day, it soon becomes clear how disruptive and resource intensive these repetitive administrative tasks can be.

More importantly, because they take employees away from the jobs they are employed to do, they can contribute to reduced wellbeing, poor morale and can even lead to stress and anxiety.

There is a way to relieve this burden from your workforce.

Your desktop to doormat solution

There are simple online print and post applications, also known as Hybrid Mail, that automates the output of office documents generated on a day-to-day basis.

Documents are created in the same way as before, but now through Aceni document automation solutions, like Hybrid Mail, they are uploaded to a secure online web application where a document background is selected, enclosures can be added and colour, print and postage preferences are selected. Then it’s over to us to do everything else.

As long as you get your documents to us by 4pm, we’ll print and post them the same day in a secure ISO 27001 accredited environment. What’s more, there are no minimum or maximum volume requirements so you’ll only ever pay for what you send.

“Working with Datagraphic has been an absolute godsend. It is so reassuring that I can simply upload a file today and be confident that it will be despatched the same or next day.”

Payroll Manager, Scotmid Co-operative

Benefits of Hybrid Mail

  • Boost staff morale
  • Free up employees’ time so they can focus on higher-value tasks.
  • Reduce absenteeism
  • Facilitates flexible/homeworking arrangements
  • Reduce print and postage costs
  • Improve overall organisational efficiency and productivity
  • Enhance brand consistency